Volunteer Opportunities at YYO!

For more information, please contact Matasha W. Allen (manager@ypsiyouthorch.org)

Recording Secretary

Responsibilities:

  • Record the roll and the minutes at the Board of Directors meetings, occurring monthly or quarterly.

  • Submitting the minutes to the Board for review following the meeting.

  • Ensure accurate contact information for all board members and YYO staff.

  • Assist with sending and tracking correspondence during our Giving Tuesday/Year-End Giving campaign (November-December), and our Spring Letter solicitations (March-April).

Hours and location: 

  • Most work can be done remotely. 

  • Occasionally, the Secretary will be asked to attend meetings or in-person events at the following locations:

    • Back Office Studio (BOS), 13 N. Washington Street. Ypsilanti, Michigan 48197

    • Ypsilanti Community Middle School, 510 Emerick Street. Ypsilanti, Michigan 48198

  • Skills and abilities needed:

    • Clear written and verbal communication

    • Attention to detail and deadlines

    • Interpersonal skills

    • Confidentiality

    • Knowledge of the inner workings of YYO programs and structure

    • Familiarity with word processing and spreadsheet software (Google Docs/Word, Google Sheets/Excel), Google Drive, Google Forms.

  • Benefits to the volunteer: 

    • Opportunities for training.

    • Opportunities for volunteer recognition throughout the YYO season at concerts and during Volunteer Appreciation Week.

    • After a trial period, the Board may extend the invitation to assume the role of Board Secretary, with all assigned rights and privileges.


 Saturday Morning Volunteer

Responsibilities:

  • Assist YYO staff with setting up/taking down the learning environments/classroom spaces before/after YYO classes and rehearsals. 

  • Monitoring the entrances, hallways, and parking lot to ensure that students and their families enter/exit the building safely.

  • Notify the Director of Operations of any unsafe conditions (i.e. wet floor) or areas that require the building custodian (locked door, etc.).

  • Direct students to the appropriate classroom locations and nearest restrooms.

  • Direct questions to the appropriate YYO staff member.

  • Skills and abilities needed:

    • Attention to detail.

    • Familiarity with YYO programs and YYO personnel a plus (willing to train).

    • Some lifting/carrying of music stands, chairs, and equipment involved.

    • Effective communication skills.

  • Hours and location: 

    •  2-3 hours per Saturday, when YYO is in session. 

    • Location: Ypsilanti Community Middle School, 510 Emerick Street, Ypsilanti 48198

    • YYO classes occur between 8:30 am-11:30 am. Volunteers are asked to sign up for a minimum of one shift on the Signup Genius Form.

  • Benefits to the volunteer: 

    • Opportunities for training.

    • Opportunities for volunteer recognition throughout the YYO season at concerts and during Volunteer Appreciation Week.